Excellence in Records & Information Management
Charles Dollar
My area of expertise includes providing consulting services in electronic records management and digital preservation. My contact information is:
Charles M. Dollar
1303 Pelican Loop
Oxford, MS 38655
Tel: 662 236 2479
Cell: 662 832 2123
Email: thecdollar@att.net
If you are interested in learning more about the evolution of my research, presentations, and publications consult the resume below.
Education
Ph.D., University of Kentucky (1996)
M.A. University of Kentucky (1963)
B.D. Southern Baptist Theological Seminary (1958)
B.A. Union University (1955)
Employment History
Senior Consultant (1998 - )
Cohasset Associates
Chicago, IL
Associate Professor (1994 – 1999)
School of Library, Archives and Information Studies
University of British Columbia
Vancouver, BC
Deputy Director, Archival Research and Evaluation Staff (1984 – 1994)
National Archives and Records Administration
Washington, DC
Director, Audiovisual Archives Division (1982-1983)
National Archives and Records Administration
Washington, DC
Deputy Director, FBI Appraisal Task Force (1980-1981)
National Archives and Records Administration
Washington, DC
Director, Machine Readable Archives Division (1974 -1980)
National Archives and Records Administration
Washington, DC
Associate Professor of History (1971 – 1974)
Oklahoma State University
Stillwater, OK
Assistant Professor of History (1966 – 1970)
Oklahoma State University
Stillwater, OK
Knowledge, Skill, and Experience
I am a Senior Consultant at Cohasset Associates and I work with public and private organizations to develop strategies and approaches to optimize the use of information technologies in the creation, use, and preservation of trustworthy digital information assets to satisfy legal, regulatory, and business/historical recordkeeping requirements. In working with such organizations I draw upon more than three decades of knowledge and experience in working with electronic records in a wide variety of organizations and technology environments.
I began my career as an historian at Oklahoma State University (1968-1974) where I was an early adopter of the use of computers in historical research [See Source1]. My interest in computerized historical records led to an invitation to join the staff of the National Archives and Records Administration (1974-1994) where I established the electronic records preservation program of the National Archives and subsequently became a thought leader in understanding the impact of information technologies on the capture and preservation of electronic records within the library, archives, and records management communities [See Source 2]. In 1994 I returned to academic life as an Associate Professor in the School of Library, Archives, and Information Studies at the University of British Columbia where I developed and taught ground-breaking graduate courses in electronic records management. I also became actively involved in the work of International Standards Organization (ISO) Technical Committee 171 to address the use of standards to mitigate the impact of technology obsolescence on digital information assets. [See Source 3]
In 1998 I joined Cohasset Associates as a Senior Consultant where I could share my academic, government, and standards experience with clients in both the public and private sectors [See Source 4)]. In addition, I continued his work in the field of international standards by serving as a member of the Association of Image and Information Management (AIIM) Standards Board from 2000-2004 and Chair (2004 – 2006). I also authored ISO 18492, Document Management Applications – Long-term preservation of electronic document-based information (2005) .
My current work focuses on implementing the ISO 15489 business function classification methodology (DIRKS) to support updated, simplified (“Big Buckets”) retention schedules [See Source 5] and adapting the Computer Software Capability Maturity Model to digital preservation and electronic records management [SeeSource 6].
Professional Recognition and Affiliations
Recipient of the Thomas C. Bagg Award for Outstanding Contributions to International Standards (2008). Association of Image and Information Management.
Recipient of the Emmet J. Leahy Award for Outstanding Contributions to the Records and Information Management Profession (2005)
Recipient of the Waldo Gifford Leland Award (2000) for “writing of superior excellence and usefulness in the field of archival history, theory, or practice” presented by the Society of American Archivists for Authentic Electronic Records: Strategies for Long-Term Access (1999)
Certificate of Commendation from the Society of American Archivists for “writing of superior excellence and usefulness in the field of archival history, theory, or practice for The Impact of Information Technology on Archival Theory and Practice. (1993).
Fellow, Society of American Archivists (1980)
Chair, Emmett Leahy Award Committee (2006 - )
Chair, AIIM Standards Board, Association of Image and Information Management (2004-2006)
Member, AIIM Standards Board, Association of Image and Information Management (2001-2003)
Chair, International Council on Archives, Information Technology Committee (1992 – 1996)
Member, International Council on Archives, ADP Committee (1985 – 1991)
Member, Association of Records Managers and Administrators (2005 - )
Member, Association of Image and Information Management (1999 - )
Member, Society of American Archivists (1975 - )
Publications and Presentations
Source 1
Charles Dollar and Gary Reichard, American Issues: A Documentary Reader (Glecoe Press, 1987). Still in Print.
Charles M. Dollar, “Putting the Army on Wheels: The Story of the 25th Infantry Bicycle Corps, Prologue, Journal of the National Archives, Vol. 17, NO. 1 (Spring 1985), 7-23.
Charles M. Dollar, General Editor, Changing Times: A History of America (John Wiley, 1979). Out of Print. Charles M. Dollar, "Southern Senators and the Fordney McCumber Tariff Act, Journal of Southern History (1972).
Charles M. Dollar and Richard Jensen: An Historian's Guide to Statistics (Holt, Rinehart, Winston, 1972). Out of Print.
Charles M. Dollar, “Speculations on Electronics and Historians of the Future.” Phi Alpha Theta Luncheon Speaker, Southern Historical Association Annual Meeting (1977).
Charles M. Dollar, "Documentation of Machine Readable Records and Research: A Historian's View," Prologue: The Jounral of the National Archives 3 (Spring, 1971), 27 - 31.
Charles M. Dollar, "Innovationi in Historical Research: A Computer Approach," Computers and the Humanities, Vol.
Source 2
Charles M. Dollar, et al, Digital-Imaging and Optical Digital Data Disk Storage Systems: Long-Term Access Strategies for Federal Agencies (National Archives and Records Administration, 1994). Out of Print.
Charles M. Dollar, “Archivists and Records Managers in the Information Age," Archivaria 36 (Winter 1993): 36 – 54.
Charles M. Dollar, “Information Resource Management: What's In It for Librarians and Archivists? A Lecture Presented to the Faculty of the School of Library, Archives, and Information Studies at the University of British Columbia, Vancouver, British Columbia, February, 1993.
Charles M. Dollar “New Developments and the Implication on Information Handling,” in Anglika Menne-Haritz (ed), Information Handling in Offices and Archives (K. G. Saur, 1993).
Charles M. Dollar, “Electronic Records and the Redefinition of Preservation” in Gregoria e M. Morelli (ed.) L’Eclisse Della Memoria (Gius, Italy: Laterza and Figli, 1993.
Charles M. Dollar, “Dig ital Information Technologies and Scholarly Research in the Social Sciences and Humanities: The Crucial Role of Archive Science,” Conference sponsored by the Center for Research and Documentation on the History of Brazil (September 14, 1993).
Charles M. Dollar, The Impact of Information Technology on Archival Theory and Practice. (Macerata, Italy: University of Macerata, 1992) [Translated into Italian, German, and Croatian]. Out of Print.
Charles M. Dollar, “Archivists and Librarians: Our Common Ground in the Information Age” (This paper was presented at the 4th Conference of Librarians, Archivists, and Documentalists, Braga, Portugal, March 4 - 6, 1992.
Charles M. Dollar, “Seizing the Opportunity: Archivists in the Information Age” Proceedings of the 12th International Council on Archives (1992).
Charles M. Dollar, “A Lecture on Archives and Information Technology,” Presented at Jesus College,” Oxford University, November 23, 1992.
Charles M. Dollar, "The Impact of New Technologies on the National Archives and Federal Government Documentation." American History: A Bibliographic Review (Westport: Meckler, 1989): 14 – 22.
Charles M. Dollar, Records Management and Archives in the Organization for Economic Co-operation and Development (Paris, 1989).
Charles M. Dollar, "Information Technologies and Standards Issues for Archives and Records Management," 1987, University of Maryland.
Charles M. Dollar, Electronic Records Management and Archives in International Organizations: A RAMP Study with Guidelines (Unesco: Paris, 1986). Out of Print
Charles M. Dollar “Preservation of Machine-Readable Records,” Visiting Scholars Seminar Series, 1986, OCLA, Columbus, Ohio.
Charles M. Dollar and William L. Hooton. Technology Assessment Report: Speech Pattern Recognition, Optical Character Recognition, and Digital Raster Scanning (Washington: National Archives and Records Service, 1984). Out of Print.
Charles M. Dollar, "Quantitative History and Archives." IXth International Congress of Archives (London: International Council of Archives, 1980).
Charles M. Dollar, “Machine-Readable Records of the Federal Government and the National Archives." In Erik Austen and Carolyn Geda, Eds. Proceedings for Conference on Archival Management of Machine-Readable Records (Chicago: Society of American Archivists, 1980).
Charles M. Dollar,” Archives, Archivists, and Information Managers. (A paper presented at the 1979 Annual Meeting of the Society of American Archivists).
Charles M. Dollar, "Appraising Machine-Readable Records," The American Archivist, 41 (October, 1978): 423 – 430.
Charles M. Dollar, "Problems of Magnetic Recording in Archival Storage." Proceedings of Spring 77 COMPCON. (San Francisco: IEE Computer Society, 1977: 28 – 30. .
Charles M. Dollar, "Computers, the National Archives, and Researchers." Prologue: The Journal of the National Archives 7 (Spring 1976): 29 – 34.
Charles M. Dollar, “The National Archives and Machine-Readable Records: The Past, Present and Future,” Information and Records Administration Council (November 19, 1975).
Source 3
Charles M. Dollar, “Reflections on the Career of Emmett J. Leahy, the “Father” of Modern Records Management.” Remarks made at the presentation of the 2005 Emmett J. Leahy Award for Outstanding Contributions to the Information and Records and Management Profession.
Charles M. Dollar, “An ‘Insider/Outsider’ Perspective on the Electronic Records Program of the National Archives of the United States,” in Bruce Ambacher (ed), Thirty Years of Electronic Records (Scarecrow Press, 2003).
Charles M. Dollar, “Electronic Archiving in the 21st Century: Principles, Strategy, and Best Practices,” Of Significance, A Topical Journal of the Association of Public Data Users, Volume 2, Number 2, (2000): pp. 10 – 19.
Charles M. Dollar, Authentic Electronic Records: Strategies for Long Term Access (Cohasset Associates, 1999). Out of Print.
Charles M. Dollar, "Selecting Storage Media for Long-Term Access to Digital Records," The Information Management Journal (July 1999): pp. 36 – 43.
Charles M. Dollar, "Memory and Digital Technology Convergence: An Archives Perspective on Long-Term Access," Convergence in the digital age: challenges for libraries, museums, and archives (Proceedings of a conference held in Amsterdam on 13 - 14 August 1998, European Commission), pp. 57 - 68.
Charles M. Dollar, “Trends in the Archival Acquisition and Preservation of Electronic Records,” Archives and Cyberspace – East Meets West held at Moscow State University, Moscow, Russia, January 4 – 6, 1996.
Charles M. Dollar, “Archivists and Archival Education: Preparing for the Twenty-First Century,” University of Maryland, March 28, 1996.
Charles M. Dollar, "Digital Technology Obsolescence and Archives: Prospects and Possibilities for Long-Term Access.”Seminar University of Stockholm, Stockholm, Sweden, May 2, 1996.
Charles M. Dollar, "Issues for Archivists, Records Managers and IT Managers: Provenance, Obsolescence, Standards and Preservation,” Windows to the Future: Papers from a Conference on Managing Electronic Information, June 20 - 24, 1994 (London: School of Library, Archive and Information Studies: University College, 1995).
Charles M. Dollar, “Reinventing Records Management.” A lecture presented at the first meeting of the student chapter of the Society of American Archivists at Western Washington University, Bellingham, Washington, March 11, 1995.
Source 4
Not For Profit Organizations
Arizona State Library and Archives (2003)
Church Pension Group (2007)
Delaware State Archives (2007)
Evangelical Christian Credit Union (2008)
Food and Agriculture Organization (1996)
Georgia State Archives (2002 – 2007)
Illinois State Archives (2002)
Illinois Secretary of State (2006)
Missouri State Archives (2006)
Montana State Archives (2000)
National Academy of Sciences (2002-2005)
National Archives and Records Administration (2002-2003)
Rockefeller Archives Center (2006-2008)
South Carolina State Archives (2001-2002)
Smithsonian Institution Archives (2001-2005)
Texas State Library Commission (2007)
US Patent and Trademark Office (1999-2008)
For Profit Organizations
Frank Russell Company (2001)
Honda American Motors (2004)
IBM (2003-2004)
Innovene (2005)
King Pharmaceutical (2006)
Koch Business Enterprise (2006)
Merck Pharmaceutical (2000)
Northeast Ohio Sewage District (2004)
Philip Morris (2008)
Shaw Industries (2003-2004)
Weyerhaeuser Corporation (2007)
Source 5
Charles Dollar and Lori Ashley,” An Introduction to ISO 15489 Compliant Business Function Classification Scheme and Simplified Records Retention and Disposition Schedules.” (2009)
Source 6
Charles M. Dollar and Lori Ashley, “Digital Preservation: A New Framework Based on a Capability Maturity Model,” Presentation at the Managing Electronic Records Conference (Cohasset), May 19, 2009.
Charles M. Dollar, “Digital Preservation in an Imperfect World,” Presentation at the 2009 Digital Image Quality and Preservation Seminar (AIIM).
Charles M. Dollar, “A Digital Preservation Metric for the State of Delaware: One Year Later (2008). Presentation at the 2008 Digital Image Quality and Preservation Seminar (AIIM).
Charles M. Dollar, “Developing a Digital Preservation Metric: Some Thoughts and Considerations (2007). Presentation at the 2007 Digital Image Quality and Preservation Seminar (AIIM).
Charles M. Dollar, “Avoiding ‘Corporate Alzheimer’s, Building a Successful Digital Preservation Program.” Presentation at the 2006 National Conference on Managing Electronic Records (MER).
